Writing

How to use AI to write letters

April 11, 2025

Writing letters—whether formal or personal—can sometimes be overwhelming. You want to strike the right tone, structure your message clearly, and convey your thoughts effectively. That’s where AI tools like WordWriter step in. They simplify the process, save time, and help you craft letters that truly connect with the reader.

In this article, we’ll explore how AI can help you write different types of letters, along with practical steps, real-life scenarios, and tips to refine your message. Whether you’re writing a cover letter, a complaint, a love letter, or a formal request, you’ll learn how to create compelling letters with ease.

Why Use AI to Write Letters?

1. Saves Time

Writing a letter from scratch often takes longer than expected. You find yourself staring at a blank page, unsure of how to start or what tone to take. AI-powered tools like WordWriter eliminate this struggle by giving you a structured draft in just seconds. You simply enter your intent and let the tool handle the rest. It’s especially helpful when you’re pressed for time or managing multiple communications.

2. Adapts to Tone and Style

Letters aren’t one-size-fits-all. A complaint letter shouldn’t sound like a love letter, and a job application shouldn’t read like a friendly note to a neighbor. WordWriter understands this. It tailors the content to suit the specific tone you need—professional, warm, empathetic, assertive, humorous, or even poetic. You can generate several versions with different styles and choose the one that fits best.

3. Reduces Errors

Grammatical mistakes, awkward phrasing, and spelling errors can undermine your credibility. WordWriter acts as both a writer and a proofreader. It not only generates content but also ensures that the text is grammatically correct and stylistically polished. This gives you peace of mind, especially when you’re sending formal letters to employers, clients, or authorities.

4. Personalized Output

One common concern with AI-generated content is that it might sound robotic. But WordWriter is designed to use the details you provide—like recipient name, your relationship to them, the reason for writing—to produce content that feels authentic and human. The more context you add, the better the AI can personalize your message.

5. Supports Multiple Letter Types

Whether it’s a cover letter for a job application, a letter of recommendation, a resignation notice, a thank-you note, a complaint, or even a birthday message—WordWriter has templates and formats to guide you. This versatility means you can rely on the same tool for all your writing needs.

How to Use WordWriter to Write a Letter

1. Log in to WordWriter

Visit wordwriter.co and log in to your account. If you don’t have one yet, you can easily sign up with your email.

2. Access the “Letter” Template

Once logged in, navigate to the dashboard and select the “Letter” template. This is designed specifically for letter writing and comes with formatting options for different purposes.

3. Choose ‘Start from Scratch’

Choose “From Scratch” if you want to provide full details and generate a highly personalised letter.

4. Input Your Prompt

Provide the AI with details such as:

The type of letter you’re writing (e.g., resignation, appreciation, formal request)
The name of the recipient
The purpose of the letter
Key points you want included
Preferred tone (professional, casual, emotional, humorous, etc.)
Any additional context

5. Click “Generate”

Once your prompt is ready, hit the “Generate” button. Within a few seconds, WordWriter will create a full draft of your letter.

6. Edit and Refine

Read through the AI-generated content. Make minor tweaks to reflect your personality, correct any specific facts, or add anecdotes.

7. Copy and Send

After editing, you can copy the text into an email, PDF, or printed letter format—whatever suits your needs.

Sample Prompts You Can Use with WordWriter

“Write a formal resignation letter to my supervisor, thanking them for their support over the years.”
“Generate a romantic letter to my long-distance partner, expressing how much I miss them.”
“Create a complaint letter about poor internet service from a telecom provider.”
“Draft a job application cover letter for a content writing position.”
“Write a thank-you note to a professor who wrote me a recommendation.”

Types of Letters You Can Write with WordWriter

1. Cover Letters

Stand out in your job applications with compelling cover letters tailored to each role. WordWriter highlights your skills, enthusiasm, and alignment with the company’s values.

2. Resignation Letters

Whether you’re leaving on good terms or otherwise, WordWriter helps you express appreciation and professionalism.

3. Recommendation Letters

Make someone else shine. Provide details about the person and their strengths, and let the AI build a compelling endorsement.

4. Love Letters

Express your feelings creatively and sincerely. From sweet and shy to passionate and poetic, WordWriter captures emotions perfectly.

5. Complaint Letters

Stay calm and clear while addressing a grievance. AI helps you be assertive without being rude.

6. Apology Letters

Saying sorry is hard. WordWriter helps you find the right words to mend relationships.

7. Appreciation Notes

From thank-you notes to birthday wishes, AI-generated letters can make others feel valued and special.

8. Request Letters

Need a favor? Whether it’s a loan extension, reference, or assistance, AI helps you make polite and persuasive requests.

Why WordWriter is Ideal for Letter Writing

1. Intelligent Drafting

WordWriter isn’t just filling in blanks. It interprets your intent and creates natural, flowing letters that sound human.

2. Formatting Support

Each letter type has a specific format. WordWriter handles everything—from date placement to proper salutations and closings.

3. Editable Templates

Every draft is editable. You’re not stuck with one version—you can generate multiple variations and combine the best parts.

4. Real-Time Refinement

Need to adjust tone mid-letter? Add more detail? WordWriter lets you refine and regenerate in real time.

5. Multi-language Support

Have international clients or friends? WordWriter can help translate and write letters in different languages.

Tips for Refining Your AI-Written Letter

1. Add Specific Details

Use the generated content as a base, then personalize it with names, dates, places, and real examples.

2. Read It Aloud

This helps you hear awkward phrasing and makes the letter sound more natural.

3. Match Your Voice

If you’re usually casual in tone, edit the content to reflect your usual way of speaking or writing.

4. Keep It Concise

Trim redundant or overly wordy phrases. Most letters are more effective when they’re brief and to the point.

5. End Strong

Whether it’s a heartfelt closing or a professional sign-off, the final sentence should leave a lasting impression.

Common Mistakes to Avoid When Writing Letters with AI

1. Relying completely on AI without reviewing

Always check for relevance, tone, and accuracy.

2. Using generic prompts

The more specific your prompt, the better the output.

3. Skipping personalization

Add personal touches to make your letter authentic.

4. Forgetting the recipient’s context

Consider who you’re writing to and adjust tone accordingly.

5. Ignoring structure

Even with AI’s help, make sure your letter follows standard format.

Conclusion

AI has taken the guesswork out of letter writing. With tools like WordWriter, you can create thoughtful, well-structured letters for any occasion—without the usual stress. It’s fast, flexible, and endlessly helpful. So whether you’re wooing a client or winning back a friend, let WordWriter help you find the right words.

Try WordWriter today and transform the way you write letters forever.